It is good to know that you have finally decided to get rid of the old and outdated Content Management System and are moving to a latest CMS platform. Congratulations for that! Changing CMS might involve a lot of tasks like redesigning your current website or making other minor changes. We can take care of all your CMS web development tasks. But whatever you do, do not ignore the content migration part.
Content Migration involves moving the current website content to a new CMS platform. The content migration for each website is distinct and depends on the amount of content you want to migrate as you move to a new platform. What all is involved when you undertake the migration and what are the steps you should take during and after the process? Here’s my take on it.
1. Analyze Your Content
To begin with, you need to have a proper understanding of your content and how will you manage the migration. Once you have a robust strategy in place, content migration process will become easy to deal with. Take a look at some detailed guidelines given below:
Enlist the type of content
Before commencing on the migration process, make a list of every kind of content on your website. It should include file types, hyperlinks, metadata etc. Also provide the details as to where you have kept the above content in your current system setup and think about how you will handle the content while migrating it to a new platform. You can feel free to use software to create a content list or develop a custom script to make your task of keeping records easy.
Strategize the migration
This is the second most important step. It involves taking your content inventory and coming up with a strategy for moving it to a new platform. While accessing your content, note down the things you are willing to migrate and the ones you can ignore. If some part of content is not important you can delete and eliminate it during the migration process.
2. Cleanup Your Content
Thereafter, you need to note down the amount of clean up and revision that would be required during migration. If some of your content needs custom coding, take care of it at the earliest. Also, at this stage, you need to decide whether you will migrate the content manually or through an automated process.
Map out the Metadata
It is very important to categorize and tag the content while migrating it. Take help of a spreadsheet to keep a track of how content is linked to different sections of your website and variables through tags and categories. The overall purpose behind mapping the metadata is to make it easy for you to sort, search and filter the content within the frontend and backend.
Take care of images and broken links
While moving content to a new CMS, the organization of pages, images and documents is sure to change. This means that if the quantity of HTML content is more, you will have to relocate a lot of images and re-associate some links. It is possible to reduce this sort of work if the legacy file structure (including image paths and downloads) is preserved and slowly phased out once the content writers edit or make changes to the content.
3. Migrate The Content
It’s time to migrate your content. If you are migrating the content using an automated system, you need to develop a script, migrate content, clean it up and test everything. And in case of manual migration, you need to set up a workflow which provides details about every small step involved in changing current content and moving it to a new platform. The designed workflow must include steps like entering page titles, metadata etc.
4. Test The Quality
After the migration process is over, you need to test and review everything. Check if your current content looks good, is displayed correctly and is responsive to all devices. When you move to a new CMS platform, it affects the way your content looks and is presented on your website. So make sure you get acquainted with your new CMS and gain a deeper understanding of how the new platform manages different aspects like authors, page titles etc.
I hope the above given points will be of good help when you undertake the migration task. Does this make you ready to move your website content to a new CMS? If you have any other queries related to the content migration process, you can feel free to share with us.